Setup

Arrival at track: No later than 2 hours prior to event start (1:00 for 3:00 gates open).
Make contact with track management or representative to be sure of final needs in either direction (from them or from you). Get permission to set up signage on track.
Pick up any shipped packages.
Set up signs and banners at front gate and other locations for partners.
Set up passing zone signs on track.
Set up paddock signs (Grid, Check-in, etc.)
Set up registration/check-in tablets, waivers, wrist bands, packets, etc.
Care should be taken to make sure drivers will not get a tech sticker before they have signed the waiver and get a wrist band.
Make sure that the PA system is working.
Have check-in ready to go no later than 15 minutes prior to scheduled registration open. Open as soon as your staff is prepared to, even if it means an hour early.
Be prepared for run/work and flagger meetings. Sometimes workers will not get there until after check-in opens, so you will need to take time “during” the event to brief them.
Make sure Emergency/Rescue Vehicles are on way/on site.
Make sure driver/novice coaches know group sizes and options for moving people up or down between groups.